Lawrence Livermore National Laboratory



Z Program Office Administrator

Location: Livermore, CA
Category: Administrative/Management
Organization: Global Security
Posting Requirement: External DOE Q Clearance
Job ID: 102316
Job Code: Business Operations Spec 1 (A01.1)
Date Posted: May 09 2017

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Science and Technology on a Mission!

For more than 60 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We are looking for an Administrator. You will work independently to plan, develop, perform and coordinate a wide range of advanced and diverse administrative activities and complex projects with changing variables and multiple factors that are not easily answered by standard procedures. This position is in the Z Program Office within the Global Security Principal Directorate.

Essential Duties
- Primary point of contact for Z Program Office administrative matters; plan, execute, and/or provide oversight to a variety of administrative, operational, and organizational requirements and activities.
- Solve complex and sensitive problems, develop and implement new techniques and procedures, interpret policy, and formulate recommendations. Participate in developing solutions for business, operational and/or organizational problems and issues.
- Coordinate and lead various operational projects and initiatives; establish and maintain tracking systems to monitor progress and ensure goals are achieved within established deadlines. Represent Program on work-related committees
- Research, gather, select, and compile information from various sources for reports and presentations. Prepare written material including correspondence, documents, tables, charts, and reports.
- Independently plan, prioritize, execute and provide oversight for a diverse administrative workload. Mentor and train administrative staff; provide direction and guidance on administrative processes within the secure work environment.
- Plan and organize complex meetings and high-level visits involving intricate administrative logistics and security requirements. Partner regularly with Protocol Office staff to facilitate high-level visits conducted within the Program facility.
- Represent management in daily matters to gather, clarify, organize and disseminate information and activities that require cross coordination.
- Perform other duties as assigned.

Qualifications
- Advanced administrative and organizational skills, including accurate and attentive handling of information and tasks; flexibility and experience independently coordinating and prioritizing multiple complex work activities and competing deadlines. Ability to manage time and resources successfully to achieve desired results.
- Demonstrated effective interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature discernment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.
- Demonstrated ability and experience working on organizational projects; ability to understand, interpret, and apply related policies and procedures. Experience setting and achieving project goals and objectives, monitoring progress, and ensuring completion.
- Experience collecting and reviewing information, and preparing reports for management review.
- Ability and initiative to approach and resolve difficult issues using creative, analytical skills.
- Demonstrated advanced knowledge of computers and associated software.
- Ability to perform all job responsibilities in a classified environment within a Sensitive Compartmented Information Facility (SCIF) and in compliance with elevated security requirements, processes, and controls.

Desired Qualifications
- Demonstrated knowledge of HR compliance requirements for personnel administration, FLSA, ADA, EEO, etc.
- Experience using LLNL business software applications.
- Experience working in a classified environment in compliance with elevated security requirements, processes, and controls.
 

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.
 

Anticipated Clearance Level:  Active DOE Q clearance required at time of hire and ability to obtain and maintain SCI access. Your current active Q clearance does not guarantee SCI access approval. SCI access denials may subject employees to reinvestigation of one’s existing Q clearance. (Position will be cleared to this level). Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing. If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.
 
 

 

Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $1.5 billion, employing approximately 6,000 employees.

 

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.

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